Packed with features to make your meetings run smoothly

iBabs didn’t just happen overnight, since 2011 we’ve worked on our board portal software and have been adding and perfecting all the features that help you have more effective and efficient meetings. The result is a meeting management platform that is simple, efficient, and incredibly easy to use.

Set permissions to ensure that each user has appropriate access to the board portal's content and functionality while keeping sensitive data secure.

Keep track of all your actions and decisions. Assign tasks to the relevant stakeholder and track progress with our traffic light system.

Receive automated alerts and notifications to stay up-to-date on important board portal activity and ensure timely action is taken.

Store and manage important annual filings and other legal documents securely within the board portal.

Ensure a streamlined approval process with customisable workflows and automated notifications.

Use our native app on your preferred platform. You can find the iBabs app in the Microsoft Store, Google Play Store and Apple App Store.

Create and share board packs with ease, including agendas, minutes, reports and other relevant documents.

Schedule meetings, set reminders, and view all upcoming events in one place to streamline board operations.

Stay compliant with regulations and guidelines by tracking deadlines, completing forms and storing relevant documents in a centralised location.

Maintain a register of all confidential documents and facilitate the disclosure of your declassified documents via your Public Portal.

Access your personalised homepage. Instantly see all your upcoming meetings, action items and relevant reports on your dashboard.

Sign documents within the iBabs platform with our legally valid electronic signature.

Make your meetings more efficient by determining in advance which topics you want to discuss.

Securely share important documents with board members, control access settings and always access the most up-to-date document versions.

Create an approval route for your documents and create transparency around your processes.

Securely store your sensitive data. iBabs uses the same secure encryption trusted by banks and departments of defence – 256-bits AES encryption.

Share your sensitive documents with your board members in a secure environment.

Upload any file type to iBabs (including PDF, Word, Excel, emails and more). iBabs automatically converts all your files to PDF.

Ensure compliance with GDPR regulations. All our servers are hosted in the EU in order to meet the requirements of the regulation.

All iBabs processes and procedures comply with ISO 9001, ISO/IEC 27001:2022 and ISO/IEC 27002:2022 requirements, which ensures iBabs meets the highest international information security standards.

Use our board portal in your preferred language. Our platform is available in 15 different languages, supporting organisations around the globe. English, Dutch, French, German, Flemish, Spanish, Italian, Arabic, Portugese, Norwegian, Finnish, Swedish, Danish, Thai, Romanian

Take control of your governance planning. The long-term agenda in iBabs gives everyone the same overview and helps you work towards decisions in a structured way.

Access a directory of all board members, featuring contact information and other relevant details.

Integrate your office ecosystem into iBabs and make your meetings more intuitive and productive.

Create your meeting minutes directly in iBabs and effortlessly track all actions, decisions, voting results and motions.

Access the board portal from any location using mobile devices. iBabs’ native app is available on Android and iOS.

Manage and secure your mobile devices. iBabs supports mobile device management, including InTune, Citrix and Okta.

Control governance processes with real-time monitoring and reporting

Manage multiple boards within one portal, with separate user access and permission levels for each board.

Make notes and annotations on documents and share them easily with other board members.

Access documents and other portal features even without an internet connection. Documents are automatically stored offline in the iBabs app.

Create more transparency for your public organisations by broadcasting your meetings and sharing results through your custom public information portal.

Track RSVPs and attendance for meetings, ensuring that the necessary number of attendees is present for a quorum and that members can be held accountable for their attendance.

Label and secure meeting documents in iBabs with our Microsoft Purview Information Protection integration. This enables encryption and access rights to be automatically added to the file.

Share and collaborate on meeting documents directly from your SharePoint and OneDrive environment.

Easily sign into iBabs using your company’s account. We support Microsoft Entra ID (formerly known as Azure AD), Google, Okta, and SURFconext.

iBabs just works. It is stable and user friendly. On the off chance that you do need support, our dedicated support team is ready to help troubleshoot any issues and answer your questions.

Integrate with third-party software such as Microsoft Office and Google Drive, as well as other document management systems.

Search for documents, files and other information across the entire portal using the universal search function. This allows you to quickly and easily find whatever you need.

Organise hybrid or virtual meetings with our video conferencing feature. You can connect to the virtual boardroom directly on the iBabs platform.

Capture votes securely online. With iBabs you can use manual, live or anonymous voting and generate voting summaries.

Create custom workflows that reflect your internal processes. Workflows enable you to track the status of tasks, auto-assign them and create custom reports.