iBabs Archive (starting from December 2026)
Keep every record for as long as the law requires
iBabs Archive helps organisations manage meeting records, decisions and dossiers according to the correct legal retention periods.
Information stays findable, auditable and sustainably accessible for citizens, the press and internal teams, directly from the iBabs environment.
Connect dossiers to the right retention period, so records are kept for as long as the law requires.
Keep public information clear, findable and available without manual exports, screenshots or separate systems.
Move agendas, decisions, documents and dossiers from iBabs into a controlled archiving workflow.
Coming soon
Export records to your e-Depot. Without leaving iBabs.
iBabs Archive lets you export records straight to your e-Depot. When a batch is ready to transfer, the system packages it as a SIP (ToPX 2.3), generates the transfer manifest, and waits for archivist sign-off before you run the export. The action is logged in full, and the records stay in iBabs until your archive confirms they arrived intact.
Workflow Native
Records flow from meetings into the archive
Most archiving solutions sit outside the meeting workflow. That means exporting records, re-keying metadata, and running a parallel system just for compliance. iBabs Archive is built into the workflow your meeting administrators and records manager already use. Configure retention once and records flow into the archiving lifecycle automatically.
- Retention rules per agenda type
Configure retention per agenda type. Every record inherits the right schedule automatically.
- Retention Period Distinction
Maintain a clear distinction between retention periods before and after the Archives Act enters into force.
- Two-step freeze workflow
Meeting admins submit finalised agendas for freeze. Records managers check completeness and freeze.
- Records flow automatically
Records move directly from meeting to archive without copy-paste, or duplicate data entry.
Audit and accountability
Every action, captured. Every change, accounted for.
From the moment a record is created until the moment it is destroyed, every action is logged with the user, the timestamp and the context. Freezing, transferring, destroying: all of it sits in one audit trail. You always know who did what and when. No spreadsheets. No screenshots. No reconstructing history after the fact.
- Immutable records
Once frozen, records cannot be altered. Content and metadata stay exactly as captured.
- Full audit trail
Every freeze, transfer and destroy logged with user and timestamp.
- Role-based logging
Every action tied to the role that performed it. No anonymous changes possible.
- Timestamped history
Reconstruct the full life of any record at any time, from a single trail.
Compliance you can stand behind.
iBabs Archive is designed to ISO 16175, the international standard for digital records management. The audit trail, the role separation, the retention logic and the transfer process all align with what the Archives Act expects of a recordkeeping system.
Built to the international standard for digital records management functional requirements.
Records and metadata handled in line with European data protection requirements.
Underlying iBabs platform certified to ISO 27001 for information security management.
Independently assessed by, the authority on digital records compliance.
Archive what must be retained.
Destroy what no longer needs to exist.
Manage retention, public access, transfer and destruction of records in one controlled process. iBabs Archive supports compliant archiving with SIP exports, transfer declarations and fully logged destruction workflows, including mandatory archivist approval before records are permanently destroyed.
Freeze flow
None
Agenda exists, not yet submitted.
Submit for freeze
Agenda admin
Unlock to edit
Agenda admin
Ready for freeze
In review by Records Manager
Freeze
Records Manager
Frozen
Stuck here until period finishes
Destroy flow
Retention period expired
Legally allowed to destroy
Submit for destroy
Records Manager
Pause destroy
Records Manager
Ready to destroy
Archiving admin needs to govern
Destroy
Records Manager
Destroyed
Finalized, metadata stored here
No second login. No second supplier. No second implementation.
iBabs Archive runs inside the iBabs platform you already use. The same security framework. The same authentication. The same support team. The same supplier relationship.
- 3000+
- Organisations
- 300000+
- Users
- 25+
- Years On The Market
Expand the capabilities of iBabs Archive with
Be the First to Know When iBabs Archive is Released
iBabs Archive is released starting from December 2026. Leave your details in the form below and we let you know as soon as it is released.
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